Choosing a Marquee Supplier

Choosing A Marquee Hire Supplier in the Melbourne Area

Whether you look in Search engines, the Yellow Pages or wherever, for a marquee hire company in the Melbourne area, the fact is that there are a lot of them about, and this is both good and bad news to a prospective hirer. On the plus side, it is great because it should mean that as a result of all this competition, prices should be lower. It means that you will have a wide choice of marquees, hire options, plans, ideas and accessories to choose from. It means that you are more likely to find a local company, and it should mean that it’s not necessary to tolerate dealing with people who are not as professional as you would prefer because there isn’t much alternative. The downside of all competing companies is that it will need a lot more work on your part to weigh up the capability, experience and reliability of all these suppliers, to determine which one(s) could be trusted with your event, and whether you will be charged fairly for it. To help you narrow down the list of marquee hire companies in Melbourne you might want to ask for a quote, we provide below some criteria that you may want to take into consideration:

- Is the marquee hire company fully insured, and does the marquee conform to the required Standards ?

- How long has the firm been in the marquee hire business ? Do you feel they are experienced enough to trust your event to ? (If they are a newish company, establish that they at least have a site manager who is experienced).

- Where is the marquee hire company based ? Is it reasonably close to you ? Perhaps they are prepared to travel long distances to erect your marquee and fit it out, but logistically, there is a lot involved in the erection and dismantling of marquees in terms of staff and equipment. The greater the distances involved, the more potential there is for something to “crop up” or go wrong.

- Is the company large enough to cope with a key individual suddenly being unavailable at the time of your event ? What contingencies do they have in place to provide you with the reassurance that your event will be unaffected if somebody is off sick ?

- What testimonials can they give you and how credible, relevant or recent are they ? Can you phone the source of these testimonials to check them out ? Can you view any marquees that they have set up in your vicinity ?

- How extensive is their range of marquees ? Is it wide enough to ensure that you are provided with a marquee that is perfect for your event and preferences ?

- Getting the correct size of marquee hire is important. Too small and it feels very crowded. Too big and it is hard to get a good atmosphere because it feels so empty. Can they advise on sizes and the internal layout of your marquee hire ?

- Can they advise on good and perhaps unusual or little known marquee venues in your area? (Any marquee hire company worth their site should be able to suggest a variety of places).

- Can they visit you to do a free site survey?

- Are their marquees fairly new ? If their prices are lower than others, it might be because of the age and condition of their equipment. It may not matter too much if it is for a beer tent, but will matter a lot if it is for a wedding. Just take it into consideration.

- A marquee hire can involve many other items that will be needed for your event. Eg. Marquee furniture, catering, dance floor, bar, portable toilets, spit roast, lighting, staging, generator, fencing etc, etc. Is this company big enough to provide you (or organise for you) all of the things you need if you don’t want the hassle of organising everything ?

- How many days before your event would the marquee hire company require to start setting up your marquee ? How soon afterwards could they take it down ? Is this convenient for you ? How flexible can they be ?

- Is their telephone manner professional and does it inspire confidence ? Why not telephone them before submitting your details by email, just to try and get a feel for the sort of company you are dealing with, and might be working quite closely with between now and the event itself ? A few minutes on the telephone can often tell you more than a time-consuming and ultimately futile exchange of emails.

- How much could your event benefit from their ideas and experience ? A marquee hire will cost money, but a good idea or a wise bit of advice doesn’t, and may make or break your event, or at the very least, enhance it. Which company is more experienced, creative, eager to help, and is more likely to provide this ?

- Do they deliver on their promises to email, visit or phone you by, or on a certain date ? Are their responses constructive and helpful ? Do you feel more comfortable about trusting them with your marquee after each contact, or less so ?

- Will they have a site manager on site, or on call during the event?

- How much do their rates vary depending on dates ? You can perhaps be a bit flexible over dates if you knew how much difference it could make by moving things back or forwards a few weeks/months, or even doing it on a different day. Is there a discount for booking well ahead ?

- It is important that you get a detailed breakdown of exactly what the price includes from each supplier, so that you can compare quotes fairly. Does it include a marquee lining, flooring, VAT, travel expenses, site clean-up etc ? Marquee hire can entail many different items, so don’t make assumptions about what is included and what isn’t.

- What deposit would be required, and when would the balance have to be paid by? Is the deposit refundable if you have a genuine reason for cancellation?

Hopefully, you are now armed with enough information to help you start to appraise and approach promising Melbourne marquee hire companies. We look forward to being put to the test, and hope to hear from you soon.

Marquee Hire Hampshire

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